Environmental Administrative Coordinator

Hiring Range: $47,195.20 - $59,950.80/Year. It is anticipated the hiring rate offered will be +/- the midpoint range depending on qualifications.

Port Corpus Christi Authority (PCCA) is currently seeking a dynamic professional to join our team! This position will perform secretarial and administrative tasks for environmental personnel as required; while providing support to the Director of Environmental Planning & Compliance.  

ESSENTIAL FUNCTIONS

• Provides general secretarial services and administrative support to the Director of Environmental Planning & Compliance and other environmental staff serving as a receptionist, answering and screening incoming telephone calls, taking messages, and greeting visitors for the department 
• Assists the Director of Environmental Planning & Compliance in the overall administrative functions for Department including streamlining and simplifying processes, compiling information to respond to internal and external inquiries, and Commission Meeting preparation
• Tracks regulatory authorizations for the Port area and disseminates to responsible Environmental team members
• Processes and codes department request for purchase orders and invoices
• Coordinates report submissions
• Opens and distributes mail for environmental staff as required
• Arranges meetings and conferences; takes and transcribes minutes, as directed
• Makes travel reservations for the environmental staff
• Provides clerical support including initiating, typing, and proofreading of reports, letters, and other documents in draft and final copy for environmental staff 
• Establishes and maintains necessary environmental files as required for environmental compliance and recordkeeping, to include record retention, DocuWare, and assists with associated project files  
• Performs data entry of environmental records and maintains various TEAMs Channels, spreadsheets, and tracking data for environmental projects
• Coordinates with procurement for solicitation of environmental projects and supplies
• Supports the other administrative personnel as needed
• Adheres to Port policy and maintains good employee relations
• Drives vehicles as necessary to complete assigned tasks and works assigned hours to fulfill position objectives
• Performs related duties as assigned
• CPR certified or the ability to become CPR certified within the first year of employment
• Tier 3 status designation 

• High school diploma or equivalent
• Minimum two years formal education from an accredited college or university preferred 
• Ability to obtain and maintain a Transportation Worker Identification Credential (TWIC) during course of employment 
• Valid driver’s license

• Minimum of four (4) years related secretarial experience or acceptable equivalent experience
• Experience with environmental and construction projects preferred

• Ability to organize and maintain extensive filing and reference systems
• Ability to handle heavy workloads from environmental and engineering staff
• Ability to demonstrate secretarial skills including typing proficiency of 50 w.p.m. and file organization 
• Excellent written and spoken English communication skills 
• Above average proficiency in MS Office, including Word and Excel, Outlook and other related applications
• Ability to understand, interpret, and apply all PCCA policies, promotes and adheres to the SEAPORT values, state/federal laws 
• Ability to maintain good employee relations and encourage and foster a helpful environment where teamwork prevails
• Ability to assist senior management and office staff where appropriate

• Ability to perform essential job functions, including but not limited to frequent standing, walking, sitting, speaking or hearing, typing and occasional reaching, stooping, kneeling, lifting and/or moving up to 20 pounds with or without reasonable accommodation 
• Must be able to walk and stand on level and/or inclined, climb stairs, ramps, ladders and work stands. Must be able to crouch, crawl, grasp/handle objects, use finger dexterity, bend elbow/knee and reach above/below shoulders
• Ability to work in a general office environment, with some exposure to the elements when visiting worksites 
• Ability to operate light-weight highway vehicles and standard office equipment and to work the requisite hours to fulfill position objectives, including evenings and/or weekends, as needed