Project Administrator
We are looking for a friendly and enthusiastic individual to join our team as a Project Administrator. In this role, you will be essential in supporting our office operations and ensuring smooth administrative processes. This fast-paced position requires excellent organizational skills and a strong ability to multitask effectively.
Key Responsibilities:
- Answer multi-line phone calls and transfer them to the appropriate person.
- Maintain the calendar, schedule, and confirm appointments, as well as manage the job board spreadsheet for all outgoing jobs.
- Assist with payroll duties as needed.
- Greet and assist all incoming customers with professionalism and courtesy.
- Maintain office supplies and conduct weekly inventory checks.
- Prepare new account folders, send invoices, and collect payments.
- Perform filing, data entry, and record-keeping tasks.
- Assist in organizing and coordinating office operations to ensure efficiency.
If you are a motivated individual with strong administrative skills, we would love to hear from you!
Qualifications:
- High school diploma or equivalent.
- Prior experience in an office setting.
- Excellent verbal and written communication skills.
- Strong interpersonal skills with the ability to build rapport with customers.
- Ability to remain calm and composed under pressure while handling difficult or challenging situations with professionalism and empathy.
- Proficiency in computer applications, including Microsoft Office Suite and data entry programs
- Strong multitasking abilities, with effective prioritization and time management skills.
- Attention to detail and a commitment to accuracy in all interactions and transactions.
- Strong phone contact handling skills and active listening skills.
- Excellent communication and presentation skills.
- Bilingual, fluent in both English and Spanish
- Knowledge of construction practices.
