Accounts Payable Supervisor

Port Corpus Christi Authority (PCCA) is currently seeking a dynamic professional to join our team! Under the general supervision of the Accounting Manager, the Accounts Payable Supervisor, is responsible for strategically leading the Accounts Payable team through the day-to-day operations. The Accounts Payable Supervisor is responsible for ensuring the efficient and accurate processing of vendor invoices and payments, maintenance of accurate records, and hiring, training, and supervision of the Accounts Payable team. 

• Manages the Accounts Payable department to include day-to-day execution of accounts payable, disbursements, and vendor master functions
• Completes accurate and timely processing of all Accounts Payable transactions; oversees invoice approvals and coding, ensures workflow routings are appropriate and accelerated as needed; addresses any Accounts Payable aging and unapproved invoices
• Responsible for accurate and timely processing of vendor payments; oversee all payment transactions including ACH, paper checks and wire transfers  
• Supervises Accounts Payable staff by providing on-going coaching, including evaluation of and identification of training opportunities for staff members to enhance their performance, development, and work productivity; address performance issues and make recommendations for personnel actions, including hiring, promotions and terminations 
• Assists in monthly closing of Accounts Payable, ensuring accuracy and timeliness of posting to the general ledger; participate in month-end and year-end close activities, including (but not limited to) preparation of accounts payable journal entries, account reconciliations, and auditor requested items
• Prepares the timely filing of annual Forms 1099 and other Accounts Payable compliance reporting requirements
• Maintains effective relationships with business partners and vendors through timely and accurate payment and response to inquiries
• Collaborates with the Procurement department to maintain federal/state purchasing compliance
• Adheres to PCCA policy and ensures supervised staff does same
• Cultivates a culture promoting the SEAPORT values, maintain good employee relations and encourage a helpful environment where teamwork prevails
• Assists with the automation and streamlining of the Accounts Payable functions; assist with development, implementation, maintenance and documentation of systems, procedures and policies
• Supports Accounting Manager on various projects, initiatives, and ad-hoc requests, as assigned
• CPR certified or ability to become CPR certified within the first year of employment
• Tier 2 status designation

• High school diploma or equivalent required
• Minimum two years formal education in a related field of study from an accredited college or university preferred
• Ability to obtain and maintain a Transportation Worker Identification Credential (TWIC) during the course of employment
• Valid driver’s license 

• Five to Seven years of progressive experience processing and supervising Accounts Payable functions in a high-volume, electronic processing environment
• Minimum of four years of supervisory experience
• Ability to supervise a fast-paced, dynamic environment, strong sense of time management
• Strong analytical and problem-solving skills, along with the ability to oversee multiple tasks and competing demands
• Experience in these systems is preferred: JD Edwards accounting system, Outlook email and Docuware electronic storage software
• Basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
• Proficiency in MS Office, including Word and Excel, Outlook and other related applications
• Ability to communicate with vendors and employees in a professional manner
• Customer service oriented and maintains good employee relations and encourages and fosters a helpful environment where teamwork prevails. Assists senior management and office staff where appropriate
• Ability to work well under supervision and meet deadlines 

• Ability to perform essential job functions, including but not limited to frequent standing, walking, sitting, speaking or hearing, typing and occasional reaching, stooping, kneeling, lifting and/or moving up to 20 pounds with or without reasonable accommodation

• Ability to work in a general office environment, and on a work site with exposure to adverse weather conditions, fumes and /or air particulates, working in high precarious places, risk of electrical shock and moving mechanical parts, moderate noise levels and working at heights, ability to wear personnel protective equipment, including hard hat, steel toed footwear, eye and hearing protection when performing work functions

• Communicating verbally, in writing and over devices such as phones and mobile phones
• Ability to operate mechanical and electrical equipment and light-weight highway vehicles and standard office equipment and to work the requisite hours to fulfill position objectives, including evenings and/or weekends, as needed